It’s a bit overwhelming to receive this letter about a ton of new requirements for childcare licensing in Oklahoma. and not know what a lot of these things mean. Oklahoma childcare has been changing for a while and will continue to do so in the future. First, take a step back and realize you have a free visit to learn about them. Second, we can break it down in small bites and it will be just fine.
There are a ton of new policies that you’ll have to write for Oklahoma childcare providers. That’s the biggest, most time-consuming part. If you would like to use my handy template, you’re welcome to click on the link below to download it and then make changes as you see fit for your own use. You may have to click enable editing to edit. That will take a lot of the guess work out of making sure you have everything included.
I already had policies in place, so I added mine to these so I’d only have one booklet. This document will be your own to use however you see fit, so change and tweak away. I hope it saves you a ton of time. You’ll need to print out a copy to keep on site, one for your go bag, and one for each daycare family. It’s not required to have them sign it but it is required to make sure they read and understand it so they will be aware of your plans.
You will need to review these policies yearly AND after drills and after an event occurs to see what you could do better next time.
You will also need to add a place in your contract that tells parents you are a reporter of sex trafficking behaviors. How a parent would not already know you would turn them in for human trafficking is beyond me. You can bet your butt I would turn someone in long before my policy was in place. My contract states I am a mandated reporter of suspected child abuse, so I just added and sex trafficking behaviors. You don’t have to add this here, but since you have to report, I would recommend it.
Two things already handled. You got this!
Let’s talk about the trainings that are required:
Prevention and Control of Infectious Diseases
Use of a Fire Extinguisher
Prevention of Shaken Baby
Prevention of SIDS
Car Seat Safety
Physical Premise Safety
Handling/Storing Hazardous Materials
Prevention and Response to Emergencies/Food Allergy Situations
Behavior and Guidance
These are the trainings required. Talk to your worker to see what trainings you already have. You may only need to add Safe Sleep if you have been in business. You can give them a call and see what you still need to get or wait until your visit and ask. Also, DHS will be providing an updated healthy and safety DVD that we will be required to view within 90 days of receipt.
Your go bag should include:
First and last names of all your kids and yourself
Emergency contact numbers for emergency personnel
Emergency contact numbers for your kid’s families
I included a copy of my child information forms in my bag so their first and last names, emergency contact numbers and medical/allergy/medication needs would all be right there. That was an easy way to do it. I’m going to attach a photo of each child as well in case I need information for a missing child situation. I will already have a photo and info ready to go in the bag. I can grab it for law enforcement in no time.
A copy of your emergency policies
Lifesaving medications for any children in care
The other required item for your bag is a first aid kit.
This kit has to include:
Thermometer, disposable gloves, blunt tipped scissors, tweezers, bandage tape, gauze, adhesive strips and a first aid guide. Click the picture below for a great kit that has everything needed but a thermometer. Click the picture of the thermometer if you want to go straight to one that would work but is not too expensive.
Other things I put in my go bag are:
Diapers for each child
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You can print out the emergency personnel numbers from the policy link above and add your first and last name and any emergency info to the bottom or back of this sheet to meet all the requirements.
Forms to post
You’ll need to take down your old Notice to Parents and Insurance Forms and print out the new ones. You’ll also need to print a copy of each one that parents fill out. You’ll need one of each for each family and they must be resigned every year.
Click here for the Notice to Parents to post
Click here for Insurance Form to post
Click here for Notice to Parents for each family (they’ll have to sign yearly)
Click here for Insurance Form for each family (they’ll have to sign yearly)
You’ll also need a new drill form that includes the new drills you’ll have to perform yearly. Those include:
Monthly Fire Drills
Monthly Tornado Drills
Monthly Smoke Detector Test
Monthly Carbon Monoxide Detector Test
Expiration of Fire Extinguisher
Yearly Lock Down Drill
Yearly Shelter in Place Drill
Yearly Evacuation Drill
Yearly Relocation Drill
Click here to print out a copy of mine
The last thing you’ll need to post is emergency numbers. I used the same sheet at the beginning of the policies and added all my parents numbers at the bottom. Make sure it has your address on it. I guess that’s for when you call 911 and forget where you are. 😉 I printed that out and laminated it and posted it by the phone as required. Once you do that, you’re good to go!
These Oklahoma childcare regulations include a ton of busy work and a little nonsense, but it’s good to be thinking about these things. We need to be prepared for emergencies. I like the idea of parents knowing how I plan to react. Let me know if you have any questions about any of the things listed. I hope this has made the process a little less painful for you!
Stay tuned for a contracts and policies post coming soon!
Don’t forget to pin for later!